Campus Champions Allocations

Introduction

Campus Champions are entitled to login access to computational facilities and the XSEDE User Portal just as any user of XSEDE. In order to gain such access, each champion must apply for a Champion startup allocation using the instructions below.

IMPORTANT: Please note that the purpose of this allocation is to allow you to become familiar with the resources, and to allow your users to gain quick access to perform the minimal tests and benchmarks needed to determine which resources they need for their research. Once this has been determined, your users should immediately request their own Startup Allocation. They can use this to start their research and get further benchmarks while they prepare a full Research Allocation proposal to be reviewed by the XSEDE Resource Allocation Committee (XRAC). Your users should not run production research calculations on your Champion Startup Allocation! Fortunately, the process for getting a Startup Allocation is quite easy (see below for Champion Startup Allocation).

Starting an allocation request

Go to: The XSEDE User Portal

If you do not have an XSEDE Portal account, click on "Create Account" and follow the directions there. 

Now log in to the XSEDE User portal and do the following:

  • Click on the "Allocations" tab.
  • Click on the "Submit/Review Request" link
  • Select: "Campus Champions" under the Opportunities

For step by step instructions on how to use the XRAS system please read the Getting Started Guide.

Important information for Campus Champion Requests

Now fill in all the information requested (everything with a red asterisk). You are the PI for your Campus Champion allocation. On the Abstract/FOS page you will need to provide a title for the grant. Please make sure to include the name of your institution in the title of your request, something like "Campus Champion for University X". For the Primary Field of Science you can put anything you like, but the last option, "Training" seems to fit. In the Keywords field put "Campus Champion". In the Abstract field include a short statement explaining that you will be using the allocation to help researchers on your campus understand how to use XSEDE resources.

You should skip the Supporting Grants page. No supporting grants are needed for a Campus Champion Startup allocation.

If you do not specifically know which resources you and your users will need, we suggest that you enter resources and startup limits documented at https://portal.xsede.org/allocations/startup#sulimits

If you know that your users will need some specialized resources (e.g. for visualization) you can request a Startup level allocation on those additional resources by including it as part of your initial Champion allocation request or at a later time using the Supplemental allocation request process. You should not need a lot of SUs on your Champion Allocation, since the goal is to only have users test out resources on your account, and immediately request their own Startup once they know what resources they want to use.

Regardless of what you get in your initial allocation, you can always add additional resources as a 'Supplement' later on. Hence, if a new machine comes online after your initial application, you can return to XRAS and request a Supplemental allocation that includes that machine. You can find information on all of the available resources here: https://www.xsede.org/resources/overview

On the Documents page, the system will require you to upload a CV in pdf or doc format. An NSF-format CV is fine. In fact, if you don't have a current CV, you can just put your name, position, and location in a file and upload that. This is adequate for a Campus Champions Startup Allocation, but would not be adequate for a regular Startup Allocation (see "Helping Users Get Their Own Startup and XRAC Allocations").

After you have filled in all the required information and uploaded your CV, click on the 'Final Submission' button. You will then see the status of your proposal as "submitted".

It usually takes up to two weeks to receive email notification of your allocation approval. You can check the status by logging into the XSEDE User Portal and looking for your new Campus Champions allocation to appear on the first page you see after you log in.

If you have any questions about the status of your allocation request, you can email help@xsede.org. Make sure to mention your questions concern your Campus Champions Startup allocation request so your query will be directed to the correct group.

Once you have received notification that your allocation has been approved and created, go to https://portal.xsede.org and log in. You should see your list of resources on the "Accounts" tab.

Adding Users

Once your users are ready to get their own allocation, they can follow the same steps outlined above to get a Startup Allocation although they need to use the "Startup" allocation selection in XRAS instead of the one for Campus Champions. They can request any machines they wish, but the total request cannot exceed 200,000 SUs. In addition, some machines have individual limits of less than 200,000 SUs. Check the XSEDE resources page for more information on these machines and their individual limits: http://www.xsede.org/allocations.

You may wish to help users get started faster. So they can determine the resources they need, or while they are waiting for their own allocations to be created, you can add them to your own Campus Champion Allocation (once they have their own Startup Allocation, you can delete them again).

To add other users to your account, do the following:

1. Have the user go to portal.xsede.org and create an XSEDE User Portal account.

2. Get the user's XSEDE User Portal username.

3. Log in to the XSEDE User Portal and click on the "My XSEDE" tab.

4. On the line below the "My XSEDE" tab, click on "Add User".

5. Select the appropriate XSEDE Project number. This will be in the email you received from XSEDE about your allocation or on the Allocations/Usage tab.

6. Add the user to your project with the XSEDE User Portal username they provided you by entering the username and selecting "lookup user".

7. Select all the resources to which you wish to add this user.

8. Click "Add User".

9. Once you have added all the users you want to add, click "Submit Users" (you will be able to review the information before it actually submits).

10. Review the information on the next page and then click the button to make the final submission.

11. If the user plans to make serious use of compute time, immediately help them apply for their own Startup Allocation (see next section).

Renewing Your Allocation

Currently, you need to renew your Campus Champion allocation every year. To do this, login to XUP and go to Allocations -> Submit/Review Requests and find your Campus Champion grant on the main page. Then click on the "Renewal" link associated with that grant.  Note: the option for renewal will not appear until 30 days or less remain on the active allocation.  The option for supplement is available if other platforms or additional SUs are needed in the meantime. 

The information that you entered previously for the PI (and co-PIs if any) will already be filled in. Please review the information to make sure it is correct, and then check the box at the top of the form to verify that you have checked or updated this information. You will need to do the same at the top of the Supporting Grants page.

On the Resource Request page you can fill in the values for each resource suggested above in the New Allocations section, or any additional resources that you need.  Please remember to provide some information as to why you need any of the "special" resources that are not in the recommended list as this helps the allocations group.

You will need to reenter the Title and Abstract for your submission, following the instructions above. Make sure Campus Champion is in the title.

On the Documents page you will need to upload a placeholder CV as described above. In addition, you will need to upload placeholder documents for "Progress Report" and "List of Publications". You may want to include one sentence in the placeholder documents stating that progress reports are done through Campus Champion channels (e.g. quarterly reports).


Helping Users Get Their Own Startup and XRAC Allocations

Startup Allocation

If a user is ready to run in a "production" mode (anything more than short runs for testing or benchmarking) they should immediately apply for their own Startup allocation. They should *not* run production calculations on your Campus Champion Allocation. The SUs on this allocation are limited and are for helping users get started and get familiar with the XSEDE resources. You can help users get their own Startup allocation by guiding them through the same process that you went through to get your CC Startup allocation except they would need to select "Startup" instead of "Campus Champions" in XRAS. The rest process is almost identical, with a couple of differences:

1. The user who will be the PI on the new allocation must upload a current CV (a full CV was not required for Campus Champions). The PI must be a researcher or educator at a U.S. academic or non-profit research institution. Postdoctoral researchers (but not graduate students) may be PIs on the allocation.

2. Just like the CC Startup request, the PI must submit an abstract explaining the need for the Startup allocation. In the abstract, the PI should briefly state what their research project is and why it requires TeraGrid resources.

Depending on the resources that your users need, they can get up to 200K SUs total on their Startup allocation. Check here to see what the startup limit is on each machine:

https://www.xsede.org/allocations

XRAC Allocation

If users who have applied for their own Startup allocations anticipate that they will soon require additional resources, they should immediately begin preparing to submit a full XRAC Research proposal to one of the quarterly meetings. These are peer-reviewed and require extensive justification for the computational resources requested. There are a few good resources in the XSEDE documentation to help users understand how to write a good XRAC proposal: